Keokuk Municipal 
       Waterworks
                Est. 1938


 

 Keokuk    Municipal    Waterworks
                         Board    of     Trustees
                             Meeting    Minutes



                                                         KEOKUK MUNICIPAL WATERWORKS

BOARD OF TRUSTEES

JUNE 26, 2019


Present: Chairman Hausch, Trustees Bogner, Boyd, Hickey and Long.


This is the time and place for a public hearing for the 2019 Cramer, Fulton and Plank Water Main Replacement Project. Chairman Hausch opened the public hearing and asked if there were any written or oral comments or objections.  There being none, the public hearing is closed.


This is the time and place for a public hearing for the Old Lincoln School Shop Interior Project. Chairman Hausch opened the public hearing and asked if there were any written or oral comments or objections.  There were none. The public hearing was closed.


Chairman Hausch opened the regular meeting. Motion was made, by Trustee Long and seconded by Trustee Bogner, the minutes from the previous meeting of May 22, 2019, be approved as presented. Motion carried.


Accounts payable vouchers were reviewed and approved.


Mr. Maddox presented the Board with monthly charts and informed the Board of the work being done around the Plant. He praised the Plant Assistant Superintendent, Bill Seabold and the operators for producing such great water, during the months of flooding.


Mr. Haney presented the Board with monthly charts. Mr. Haney discussed with the Board that the main line on Main Street is installed and pressure testing is to follow.


Ms. Barnes discussed monthly financials, budget, operating expenses, and water sales to date. Ms. Dunagan talked to the Board about the need to change the paying agent for some Bonds. After some discussion, the following resolution was adopted, RES #1068 Resolution Terminating Paying Agent and Registrar and Transfer Agent Agreements with Bankers Trust Company and Approving new Paying Agent and Registrar Agreement with BOKF

WHEREAS, the City of Keokuk, Iowa (the “City”), acting through the Board of Trustees (the “Board”) of Keokuk Municipal Waterworks, has adopted certain resolutions (the “Resolutions”) duly authorizing and providing for the issuance of certain bonds, notes or other obligations (collectively, the “Outstanding Obligations”); and

            WHEREAS, pursuant to the Resolutions, the City appointed Bankers Trust Company, Des Moines, Iowa (“Bankers Trust”), as the registrar and paying agent for the Outstanding Obligations and approved the execution of Paying Agent and Registrar and Transfer Agent Agreements (the “BT Agreements”) with Bankers Trust with respect to the Outstanding Obligations; and

            WHEREAS, it has been proposed that the City take action to terminate the BT Agreements in order to transfer its registrar and paying agent services to BOKF, National Association, Lincoln, Nebraska (“BOKF”); and

            WHEREAS, a new Paying Agent and Registrar Agreement (the “BOKF Agreement”) has been prepared, for approval and execution by the Board and delivery to BOKF;

                        NOW, THEREFORE, It Is Resolved by the Board of Trustees of Keokuk Municipal Waterworks System, as follows:

Section 1.         The City hereby terminates the BT Agreements.  The Board Secretary is hereby, authorized to send an executed copy of this Resolution to Bankers Trust by regular mail or by email as soon as practical.  Furthermore, the Chairperson and the Board Secretary are hereby, authorized to execute such documents as may be necessary to carry out the termination of the BT Agreements.  All action heretofore taken by the Chairperson and the Board Secretary in this regard is hereby, ratified and affirmed.

            Section 2.         BOKF is hereby, designated as the Registrar and Paying Agent for the Outstanding Obligations.  The City, acting through the Board, shall enter into the BOKF Agreement with BOKF covering services for the Outstanding Obligations, in substantially the form as has been placed on file with the Board; the Chairperson and Board Secretary, are hereby authorized and directed to sign the BOKF Agreement, on behalf of the City; and the BOKF Agreement is hereby approved.

            Section 3.         To the extent that the City has continuing disclosure requirements pursuant to Rule 15c2-12 of the Securities Exchange Act relative to the Outstanding Obligations, the City will cause a notice of the assignment of the Agreements to be posted on the MSRB Electronic Municipal Market Access (EMMA).

            Section 4.         All resolutions or parts thereof in conflict herewith are hereby repealed to the extent of such conflict.


Motion was made by Trustee Boyd, and seconded by Trustee Bogner. Motion carried.


Ms. Barnes talked to the Board about adopting new policies for the Employee Handbook. After some discussion, the following resolution was adopted, RES #1069, the Board hereby approves the proposed policies to be adopted into the Employee Handbook, as presented with edits. Motion was made by Trustee Hickey, and seconded by Trustee Long. Motion carried.


Ms. Rogers shared with the Board a proposal for the annual audit. After some discussion the following resolution was adopted, RES #1070, the Board hereby approves Anderson, Larkin & Co, P.C. to conduct the annual audit for one year, FYE 2018-2019, not to exceed $21,500 for time and materials. Motion was made by Trustee Bogner, and seconded by Trustee Boyd. Motion carried.


Ms. Rogers shared with the Board, a recommendation letter from Upper Consulting regarding the bid that was submitted for the chemical building addition at the Plant. After some discussion the following resolution was adopted, RES #1071, the Board hereby accepts the bid from Keokuk Contractors for the sum of $98,100.00, for the Plant Chemical Feed Room Expansion Project, to be approved, as presented. Motion was made by Trustee Long and seconded by Trustee Boyd. Trustee Hickey abstained. Motion carried.


Ms. Rogers presented to the Board a Bid Tabulation for the Old Lincoln School Shop Interior Project  with only one bid received, and over the engineers estimate, the recommendation from Klingner was to reject the bid at this time.


The next letter that Ms. Rogers presented to the Board was from Shoemaker-Haaland. After some discussion the following resolution was adopted, RES #1072, the Board hereby accepts the bid, for the 2019-2020 Water Main Improvement Project from Lewis Excavating in the sum of $1,214,473.41, as presented. Motion was made by Trustee Bogner, and seconded by Trustee Long. Trustee Hickey abstained. Motion carried.


Ms. Rogers discussed a Change Order with the Board. After some discussion the following resolution was adopted, RES #1073, the Board hereby approves the change order from K & A Excavating, for the Main Street Main Line Replacement Project for the amount of $4.070.00.  The total contract amount is now $675,470.52. Motion was made by trustee Boyd, and seconded by Trustee Bogner. Trustee Hickey abstained. Motion carried.


Ms. Rogers presented the safety report. Ms. Rogers then requested an executive session to discuss a personnel matter. A motion was made by Trustee Hickey, and seconded by Trustee Long, to enter into executive session. The Board entered into executive session at 3:38 P.M. Motion carried. A motion to return to regular session was made by Trustee Long and seconded by Trustee Hickey at 4:15 P.M. Motion carried.


After entering into regular session, a resolution regarding employee wages was read, and adopted. RES #1074, the Board hereby approves an annual wage increase for all Waterworks employees as of July 1, 2019, as presented. Motion was made by Trustee Long, and seconded by Trustee Hickey. Motion carried.


There being no further business to come before the Board of Trustees, the meeting was adjourned. The next regular meeting of the Board of Trustees is set for July 25, 2019, at 2:30 P.M. at the Waterworks office.


ATTEST:  ____________________________              _________________________________

                  Andrea Rogers, PE, Secretary                      Mike Hausch, Chairman


     

Past Board Meeting Minutes:


May 22 Board Summary 2019.pdf


April 24 Board Summary 2019.pdf


March 28 Board Summary 2019.pdf


March 20 Board Summary 2019.pdf


February Board Summary 2019.pdf


January Board Summary 2019.pdf


December 19, Board Summary 2018.pdf


November 20 Board Summary 2018.pdf


October 24, Board Summary 2018.pdf


September 27 Board Summary 2018.pdf


August 23 Board Summary 2018.pdf


July Board Summary 2018.pdf


June 28 Board Summary 2018.pdf


If additional Summary dates are necessary, please call the Waterworks office at 319-524-5285.

Managed By: Keokuk Municipal 

Waterworks

20 N. 4th St. P.O. Box 10

Keokuk, IA 

52632

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